AODocs Document Management Reviews

Pros

Almost everything you dislike about Google Drive for business is fixed in AODocs. Particularly, creating central, company-owned folders, with advanced user permissions at the folder or subfolder level. Why Google Drive doesn't have this natively is beyond me because Dropbox and Box have had it for years, but at least we have AODocs! Their chrome extensions make Google Drive useable for business.

Cons

The interface is pretty unintuitive and ugly but it seems to be slowly getting a makeover. Their support is responsive but they aren't always great at understanding my issue and resolving the problem.

Pros

It was easy for me to pick up and create workflows and implement custom scripts where necessary.

Cons

It does not allow for a clean sync to have different environments for development, staging to production. A lot of it is manual since the custom scripts do not copy over when a library is copied.

Pros

Integrates with Google Suite.

User interface is good.

Cons

Cannot search metadata across multiple document management libraries, only within the library. So that means depending on how you configure the structure of your libraries, users may first have to know which library the document would be in, then they could go and search within that library to find the document.

Cannot apply configuration in one single library to affect multiple libraries, but rather have to apply configuration changes in each library.

Frustrating to have limitations of numbers of documents, numbers of files etc.

Does not have a mobile app or is not designed to work on small screens.

Pros

Continually impressed with the existing functionality and the rate at which new features are added. The AODocs tools are giving the small business I work for the ability to develop tools and automated processes historically only available to businesses much larger than ours. Support has always been quick and helpful. Yesterday we increased our monthly investment in AODocs by nearly 10 fold because we're convinced that it's going to pay serious dividends. Perfect for small businesses which want to install enterprise level systems.

Cons

If I have a complaint, it's that the learning curve is a bit steep and configuration can sometimes feel a bit non-intuitive. However, the organization of the administration portals makes sense when you consider the flexibility and granular control AODocs affords. In other words, there are TONS of settings you can adjust which allows for you to set things up exactly how you'd like at the expense of an initial feeling of being overwhelmed.

Pros

AODocs is a security and workflow layer that sits on top of Google Drive so it is easy to use and easy for people to adopt. New features are released monthly.

Cons

There are two interfaces for AODocs, one for Google Drive and one that is the the main company UI. You can only do certain things, like check full security in the main one and this is a bit confusing.

Pros

AODocs, with the correct extensions and training, provided us with the ability to ensure the integrity of all of our documents.

Cons

It can be a bit tedious and confusing to get new users set up, especially if they aren't familiar with extensions, local clients, etc.

Pros

easy to use, we migrated from a traditional server a few years ago and haven't looked back. I would highly recommend if you are moving to the cloud and want to retain the ability of a server appliance.

Cons

sometimes you lose the ability to use the extension, and you have to delete and reinstall. This also happens with the UFO extension.

Pros

The support is fantastic when you need assistance. The tools for opening files in native format is extremely helpful to our employees.

Cons

The software has at times been a bit clunky/confusing, especially when enforcing policy. But it has gotten better.

Pros

That it makes me feel secure about my documents.

Cons

It is not that easy to implement. I also would like more help in spanish.

Pros

Support and tech response is really good.

Cons

Different products seem to rely on other products to get a full set of features for a project.
You may need to license multiple products to get to a solution.

Pros

This software is useful to manage reading and writing rights of documents.
The activity panel is also practical to see what has been added and who added it in the shared folder. The integration with Google Chrome and Google Drive is most of the part transparent, it is hard to see which replaces the other in a daily usage.

Cons

I said before that the integration with Google Chrome & Drive is most of the part transparent, but the biggest con to me is the lack of integration with Google File Stream.
I use this tool to upload documents in the company's shared folders, but as soon I try to add a file to an AODocs folder through Google File Stream, it does not work anymore. I have to browser in the repository via the web browser to add a file.
In so far, the offline/online synchronisation is today missing.
An interestering feature would also be a dashboard with the vizualisation of the consulted files within the library.

Pros

AoDocs Auto changes Document ownership to Company account.
It has great audit log capabilities
Options to choose from while creating library(Folder)

Cons

License ordering is manual process. As a reseller we have to ask end customer to sign contract and send it to AoDocs team to process, which takes a day or two.
I would encourage to develop to make it quick.

Pros

I love that AODocs provides a secure solution to share files across teams which allows team members to get their work done without relying on others to share documents with them. The version management functionality keeps folders clean and reduces multiple copies of the same document with less chance of sending out the wrong version.

Cons

In the Team folders option of AODocs, tightening up permissions is a little tricky as there are some permission features that are 'all or nothing'.

Pros

it is well organized and well supported. it helps us solve our file locking issue with MS office docs

Cons

the cost. it is very expensive when we only need it/use it for one purpose. to control security on the files in google drive AND for the MS office file locks.

Pros

AODocs has helped us to get a clear overview of what metadata is important, and it is clearly the best part about it.

Cons

Can be hard to get an understanding of what is possible, and rules that should be set up for the different workflows

Pros

It's nice creating folders and using groups to have certain access.

Cons

Integration with Google Drive Sync tools

Pros

metadata that can be linked to a document

Cons

the speed. its way to slow. It takes a lot of time approving or rejecting a doc.

Pros

I think it aims to solve an important and infuriating problem: Google Drive is a MESS!

Cons

Implementation is super labor intensive/ confusing.

Pros

it is very easy to use and edit requests

Cons

not being able to edit requests after they are submitted. Currently you have to request the approver to reject if you need to make an edit

Pros

Responsiveness from pre-sales support was excellent. Installation and integration with G Suite is excellent.

Cons

The development interface takes some time to warm up to. Initially, it seemed obscure and convoluted but after watching an experienced developer it became clear we could come up to speed with the UI.

Pros

Documents and folders throughout my drive is easier to search. As a student.

Cons

To be honest, I don't have any problems.

Pros

Does the basics well. Web based. Quick enougbh,

Cons

Workflow setup can be a bit painful for newbiew

Pros

The document management feature allows great workflow management and has been helpful with electronic signature integration.

Cons

The set-up process was difficult and there were numerous unexpected road-bumps.

Pros

The ability to access my work drive on my laptop, that is very helpful.

Cons

The software only worked successfully about 50% of the time.

Pros

The ease of use and the direct integration into GOOGLE Drive.

Cons

Admin console is somewhat difficult to manage. Setting up document classes, libraries, etc. could be easier.